Before signing a 3-year contract extension, my customer wanted to negotiate some of their terms. While negotiating terms was common with customers, this request was interesting because of the timing. This customer’s most busy time of the year was approaching quickly and yet they wanted to begin a slow contract renewal process. Something didn’t add up.
I was selling managed web hosting services to Fortune 500 companies at this time and my customer had over a year left on their current contract. When they asked for an early renewal conversation, I was excited about the potential to lock them in for several more years. They could get better rates and I could secure a customer for a few more years. After the first meeting it was obvious to me that the negotiations would not be completed before their busiest online shopping time. Why would they want to distract all of us during their busiest time of the year?
The negotiations extended past the annual seasonal spike in their online sales. I was told the contract must be in place by the end of May. That gave us only 30 more days. Why the end of May? I was curious about the requested date, but I never asked.
The negotiations extended past the annual seasonal spike in their online sales. I was told the contract must be in place by the end of May. That gave us only 30 more days. Why the end of May? I was curious about the requested date, but I never asked.
The Punch in the Gut
Finally, we completed and signed the early contract extension. Time to celebrate, right? Wrong! Two days later I received a fax that they were canceling their contract. That’s right… my brand new contract had just been canceled two days after final signatures. It turns out that my customer was migrating all of their hosting services to my competitor. I was stunned. The entire time I thought we were winning a new contract extension, they were only negotiating for one reason. They only wanted to reduce the contract cancellation clause down to a zero dollar penalty so they could immediately cancel all services at not cost to them. Under the old contract, cancellation with a year left on the contract would have come with significant penalties.

